Event planning and the cloud: why is it important?
Event planning has become simpler these days. With so many event technologies at your disposal, the only challenge that you can face is probably selecting which one is the best for you. But there are things beyond event technology that can come handy for event planners. One of them is cloud computing. Believe it or not, cloud services like Dropbox and Google Drive can help event planners in more than one way.
A smart event planner is known for their skills in organizing tasks properly and executing flawless events. For great event management, you need to pay a close attention to all the details available. There would be tons of lists to create, inferences to draw and calculations to be done. So how can cloud computing help you organize events?
How safe are your current methods of storing data?
Storing data on hard disk and pen drive is not the safest bet. Losing all the data you meticulously created to a hard disk crash can be a real nightmare and give you sleepless nights. It can even cause anxiety and panic if you lose data a day before the event. I don’t even want you to imagine that situation! You will be left with nothing excepting chewing your hair. While you may think that you have back in your pen drive, pen drives can also fail just like your hard disk. And, let’s face it, jotting down all the details on a piece of paper may not be the wisest option these days. Bottom line: a lot of work goes beyond collecting data for an event, and storing it safely is crucial for any event planner.
Enter cloud services
Cloud services can be of a great help if you know how to use them correctly. Using cloud services like OneDrive, Dropbox and Google Drive can help you store all the relevant data and files in a remote location that can be accessed from anywhere. You just need a cloud service provider, and that is all. You can then start storing your files within the cloud and retrieve it whenever required. It is really that simple! Apart from being able to access information from a remote location, you also don’t need your computer since everything is in the cloud. All that is required is a computer or a laptop with internet connection. Isn’t it simple and easy?
According to some analysts, cloud services will come up in a big way. It will be a great help for event planners too as it will allow them to chalk out their plans make lists and create presentations without worrying about losing valuable data. You can also store other information like contact details, attendee lists, program details, etc. The only possible way of losing data in the cloud is by forgetting your password. But then, you can always recover it, and I am sure you can do way better than that.
Cloud-based management systems like Eventdex can help event planners too. Eventdex event management system can help you create and manage lists, send the customized invitation and pull reports. And the best part is that it is available on a mobile platform!
A word of caution: you need to be careful of cybercriminals who are constantly trying to hack accounts and steal data. In one of my blogs, I have talked about cyber criminals and various types of cyber fraud. Make sure you are aware of the types of fraud and how you can mitigate risks associated with them. I don’t mean to scare you here, but being aware of such malpractices can prepare you for the reality of our time.